Posts Tagged ‘Tips and Tricks’

Is it WISE to run as an administrator?

Monday, July 26th, 2010

Here’s a touchy question, are you good enough to run your machine as an administrator? I say no. And if you would have asked me that a year ago, I would have had a different answer. The owner of Solution Innovators challenged me to NOT run my machine with administrator rights at all times. Many people do and survive, but it’s a risk. What risk you ask?

If the phrase “running as an administrator” is greek to you, you should probably listen up. On your computer (doesn’t matter, Windows, Mac, or Linux) you have an user account. It’s probably named after you, after all, it is your computer. Well each user account has specific privileges, what we call rights, or permissions. If you operate your computer with administrative privileges, it means you can make changes to some very important system files as well perform what seem to be valid tasks as installing software or hardware. However whether you know it or not, the programs you run (and the ones you don’t) also have administrator access (generally speaking) and this creates an opportunity for bad things to happen.

Example 1: You accidentally make some changes or deleted important system files – now how do you get them back? Oops…

Example 2: A virus is downloaded without your knowledge and now has access to delete or infect the core files of your computer. It’s going to be very difficult to clean that computer and the safest bet is to reload the operating system which means time and money…Oops.

Example 3: Nothing tragic here, just some thinking. When you need administrator privileges for a task, installing software, hardware etc, you may be able to authenticate with your administrator account right then and there, or you simply have to logout, login as administrator, perform your tasks and log back in as yourself. This isn’t the end of the world and it actually got you to stop and think about why you have to put in your administrator password. “Do I really want to make these changes? Could there be any significant repercussions for my actions?”

So you’ll find a lot of people run as the administrator, however I do not and it hasn’t killed me yet. Think about it.

See you next time
Matt

Heat, Cold, Power and Your Computers

Monday, June 28th, 2010

Greetings –

Today’s post will hopefully make our readers aware of the needs of their computers. Now that summer has rolled around and your office is nice and cool, are your computers? If your computer isn’t needed (on the weekends) be sure to turn them off as they do produce some heat. This will save your air conditioner from working extra and in turn save some dollars on your electric bill. Second, be sure to keep all servers nice and cool. I would recommend around the 60-66 degrees area. Of course cooler is better, but to a point. If your computers/servers get too cold condensation (condensed water vapor) can really reck havoc on your equipment.

Now that we have your equipment nice and cool, did you know if your electrical panels can handle the load? Most homes won’t have a problem, and any newer buildings should be fine too. However if your office is in an older building and say using window unit air conditioners in every office… it could cause a problem. A circuit can only hand out so much power and if too much is being drawn, a breaker will trip and stop the flow of electricity which could bring your computers and servers crashing to the ground.

This brings me to the importance of a UPS. A UPS is not a delivery guy in a brown truck, but a battery backup, the acronym stands for Uninterruptible Power Supply. These devices have a battery and will supply a few minutes to a few hours of electricity to your devices allowing you time to safely shutdown any equipment. A desktop level UPS costs around $50-$75 and will supply a desktop computer with about 40 minutes of power depending on the age of the battery. Server level battery backups are a little more expensive, but so is the equipment they protect. How will you know if you loose power to your computer? Your battery backup will start beeping like a smoke alarm to let you know you have limited time on battery. If you aren’t using a battery backup on your desktop, please at least use a solid surge protector, like the ones made by APC, also my brand of choice for a UPS. Click here for their website. A surge protector will protect against surges in electricity that often come with the brief power outages during summer thunder storms.

Until next time,
Matthew

Software Update for iPhones

Wednesday, June 23rd, 2010

Apple has released the latest edition of the iPhone OS. Since it will run on the iPhone, iPad and iPod Touch, it has been re-named to iOS4. I made the switch yesterday and so far I’m happy. A lot of the new features I sort of expected before now, but I’m happy Apple tries not to release products/software before they’re ready for public use. Check out this link for Gizmodo’s Complete Guide for iOS4 including some new features and how to find them.

Enjoy, see ya next time,

Matt

Keeping that keyboard tidy

Wednesday, June 16th, 2010

Greetings -

I came across a TechRepublic post the other day with tips on keeping your keyboard clean. I’d like to mention their ideas and some of my own

  1. Use compressed air in a can to blow away dust and grime
  2. Use a vacuum cleaner carefully. Make sure the computer is turned off, repeated keystrokes can cause your computer to do some wacky things
  3. Use screen wipes to clean grime – alcohol wipes work too
  4. Try the dishwasher – I don’t personally recommend this option, but I’ve heard of people doing it successfully.
  5. Use a cover – I’m not a fan because of the way it changes the feel of the keyboard but it’s up to you.
  6. DO NOT EAT over your keyboard. I don’t know how much gross food I’ve removed from laptop keyboards.
  7. Don’t brush your hair over your keyboard
  8. Don’t let your pets on your keyboard, especially cats
  9. Go easy on the hand lotion, this tends to give keyboards a greasy feeling and helps dissolve the letters
  10. Keep liquids away – slide that coffee cup, water bottle etc a little further from your keyboard

Thanks – see ya next time

Website Wednesday – May 26, 2010

Wednesday, May 26th, 2010

Today’s Website Wednesday brings you Color Scheme Designer 3. This website is a tool I use to choose colors and find the hex code (used in websites). It also gives some good ideas for complimentary colors. Check it out at Color Scheme Designer 3.

Freeware Friday – April 30, 2010

Friday, April 30th, 2010

Today’s Freeware Friday post brings you WinDirStat (Windows) and GrandPerspective (Mac). Both of these programs are tools for visually identifying how your storage is being used. It’ll work for any storage device from hard drives to flash drives. After the program is installed, simply scan the drive you’d like to inquire about and let it run. Obviously the speed will depend on how large of volume you plan to scan and how much space is being used. The theory is simple, the bigger the block, the more space that file is taking up on your volume. Also, if you hover your mouse, or click on a particular segment, you’ll be able to see the path where the file is, even right click to open the containing folder. This a great tool to use when hard drive space is getting low or you’re looking to do a little housekeeping.

Again the links are: WinDirStat (Windows) or for GrandPerspective (Mac).

Thanks and see you next time,

Matt

Website Wednesday – April 28, 2010

Friday, April 30th, 2010

I apologize the Website Wednesday post didn’t make it up until today, but nonetheless here it is.  This Website Wednesday brings you to Mzinga.com, but particularly their blog. I have several friends that work at Mzinga, which is a large web development company that specializes in custom social media. Due to the nature of their work, they are quite current on recent happenings involving social media. Some of their recent posts discuss the privacy of what’s on the Internet. We of course know that the Internet is public, so why wouldn’t the information we put on the Internet be public? Well of course that wouldn’t bode well for online banking, now would it? Many people forget how public the Internet truly is, especially when it comes to social media such as Facebook or Twitter. My personal rule and one mentioned in the last Mzinga post goes something like this, “If you wouldn’t want your mother to see it, then don’t put it online.”

Facebook has been known (by no fault of their own) to cause failed job interviews, robberies and scandals. This of course was not Facebook’s fault, but the individuals who uploaded drunken pictures, publicized when they would be out of town, and various other status updates or posts.

Social media is fun. It was designed to aide in the easy but seldom done art of staying in touch with friends and family. I think it’s awesome there is a community of people willing to share information they come across for the rest of us. I can open an app on my iPhone, find a nearby restaurant, see their menu, how it was rated by actual consumers and even tips of what to order or the best time to get arrive to beat the rush. Awesome. We have all this information at our fingertips but many people don’t see the line between public, “for the greater good” information and personal information.

I urge you to consider what information you put online, my colleagues and I can find a lot of information about you rather quickly depending on what you put online. But by all means please don’t turn away from the Internet out of fear, but rather use it as a tool. In your personal life use it to share with family and friends (real friends, not random people you meet online) what’s happening in your life. In your professional and business life, use it to connect to your customers, promote your business and let everyone searching for your business be able to find it.

Thanks and see you next time,

Matt

Freeware Friday – April 23, 2010

Friday, April 23rd, 2010

Today’s Freeware Friday post brings to you ImgBurn. ImgBurn is a lightweight CD / DVD / HD DVD / Blu-ray burning application that everyone should have in their toolkit. One of the greatest features of ImgBurn is the ability create ISO’s. An ISO file is an “image” of a CD or DVD and can then be saved to your computer.This is useful in organizing many disk’s and prevents the actual disk from becoming scratched. ISO’s can be used as a virtual CD/DVD or burned to a physical disk.  To check it out their website, click here.

Note: You are responsible for the contents of your discs, do not commit software piracy!

See you next time,

Matt

Freeware Friday – April 16, 2010

Friday, April 16th, 2010

Today’s Freeware Friday brings you TrueCrypt. TrueCrypt is an open source encryption program that works on Windows, Mac, and Linux. This is a handy tool to encrypt folders or even whole disks. We’ve used it to encrypt external USB hard drives so if our drives were stolen with any company or customer data, it would be safe. Click here to go to their website and check it out.

Website Wednesday – April 14, 2010

Wednesday, April 14th, 2010

Today’s Website Wednesday brings you SpeedTest.net. SpeedTest.net is a website that…big surprise….tests the speed of your internet connection. We often use this as a tool to gauge the speed of a computer’s Internet connection. This speed varies on different types of connections such as dial up, DSL, cable/broadband, fiber and others. The website will automatically select the closest testing center from you house and proceed to test both download and upload speeds.

Stay tuned for Freeware Friday!

See ya next time

Matt